Ammended June 2018
UNITY CHARTER SCHOOL
ARTICLE I. TITLE
The name of this organization shall be, THE UNITY CHARTER SCHOOL PTO.
ARTICLE II. PURPOSE
Section 1. The organization shall promote the interests and mission of the UNITY CHARTER SCHOOL in the home, the school, and the community.
Section 2. The organization shall bring home and school into a closer relationship, so that parents, students and teachers may cooperate, in every aspect, for the education and well being of every student, and shall secure the greatest advantage for every student in keeping with the mission of the school.
Section 3. The organization shall disseminate objective and clear information concerning PTO programs.
Section 4. The organization shall not directly or indirectly participate or intervene in any political campaign on behalf of or in opposition to any candidate for public office including that of the Unity Charter School Board of Trustees.
Section 5. No current PTO Executive Officer may hold a position on the Unity Charter School Board of Trustees.
Section 6. PTO Committee Chair members who are also current Board of Trustee members cannot engage in activities that present a conflict of interest.
ARTICLE III. MEMBERSHIP AND DUES
Section 1. Parents/guardians of children in attendance at Unity Charter School, administrative staff, teaching staff of Unity Charter School are considered members of the PTO.
Section 2. The voluntary donation of annual dues shall be determined by the entire Unity Charter School membership at the annual meeting in May and be approved by majority vote of the members present.
Section 3a. Membership is active from September meeting to the following school year. Donations will be accepted any time during the year in accordance with Section 1 of this Article.
ARTICLE IV VOTING
Section 1. All current members of the PTO can vote on all issues with one vote per person. A closed ballot may be requested by any member for any issues voted upon.
Section 2. For the elections held at the annual meeting, each family is entitled to one vote per person, with a closed ballot, listing every candidate on it.
Section 3. An absentee ballot for officer elections may be obtained in the event of the voter’s absence from the state of New Jersey during the date of election. The ballot must be submitted three days prior to election.
Section 4. At the discretion of the President or Vice-President, the Executive Board may vote upon an urgent situation allocating funds not exceeding $500.00 if a decision needs to be made before the next scheduled meeting. This allocation of funds must be disclosed at the next PTO meeting.
ARTICLE V. OFFICERS-ELECTIONS AND DUTIES
Section 1a. The officers of the Executive Board shall be President (or Co-presidents) and Vice-President, Treasurer and Secretary who shall be elected for a term of two years at the annual meeting. The new officers will assume their respective duties at the end of June. No officer shall serve in the same office for more than two consecutive terms unless the position remains unseated and/or uncontested. With the advice and consent of the officers, the President or Vice-President shall appoint the Chairmen of the standing committees. All members of the PTO Board must be members in good standing of the association.
Section 1b. Any Executive Board decisions made aside from the regularly scheduled PTO meeting should be disclosed at the next scheduled meeting.
Section 2a. A notice requesting nominations for open Executive Board positions must be sent to members in March. Recommendations from members must reach the PTO Secretary within 4 weeks of the annual meeting in May. Names should be made public at least one month before the annual meeting in May.
Section 2b. Nominees for the office must have been paid members of the PTO for at least four months and work at or shall have children in Unity Charter School at the time of election and for the duration of office.
Section 2c. Members at large may nominate candidates for office, in writing and signed, to the PTO Secretary. The consent of the nominee to be a candidate must be obtained at this time. The Secretary must register and publish such nominees 4 weeks before the annual meeting in May.
Section 3. The President or Vice-President shall fill vacancies occurring in office with the consent of the Executive Committee for the unexpired term.
Section 4. The President or Vice-President shall preside at all meetings of the organization and of the PTO Board, and shall be an Ex-officio member of all Committees.
Section 4a. The Vice-President shall preside in the absence of the President and shall perform other duties deemed necessary by the President.
Section 4b. The By-Laws shall be posted on the PTO website at all times.
Section 5. The Secretary shall keep a record of all meetings of the association and the PTO Board. The secretary shall post a copy of all committee reports and minutes on the PTO website and updated after each meeting.
Section 6. The Treasurer shall receive all monies of the organization, shall keep an accurate record of receipts and disbursements and shall honor such expenditures authorized by the PTO Board. The Treasurer’s books shall be audited annually. A report is to be posted on the PTO website and updated after each meeting.
Article VI. Home and School Board
All PTO positions are uncompensated volunteer positions.
Article VII. Meetings
Section 1. Executive Board meetings will be held as deemed necessary by the President or Vice-President.
Section 2. The PTO shall attempt to hold monthly meetings that shall be open to all interested members of the organization.
Section 2a. It is recommended that a teacher representative attend all PTO meetings if possible.
Section 3. There shall be an annual meeting in May and if necessary, elections will be held at this time.
Section 4. Other general meetings may be called at the discretion of the President or Vice-President and the Executive Board or one-third of the members of the PTO Board or upon the presentation of a petition to that effect bearing the signatures of twenty or more members. Such meetings will require seven days advance notice.
Article VIII. Committees
Section 1. Standing Committees are established by the Executive Board as deemed necessary and appropriate for the good and welfare of the organization and the students. The chairmen of said committees shall be appointed by the President or Vice-President to serve as deemed necessary. These names shall be posted on the PTO website in September of each year.
Section 2a. Each committee is responsible to maintain a running account; any receipts, documents etc. of expenditures for that school year. Reports are due no later that June 30.
Section 2b. If expenditures approach the annual budgeted allotment, request for approval from the Executive Board is necessary before any further purchases can be made.
Article IX Parliamentary Authority
Robert’s Rules of Order (revised) may be used if deemed necessary to govern this organization in cases where they are not inconsistent with these By-Laws.
Article X Amendments
These By-Laws may be amended at any general meeting of the membership by a vote of two thirds of those present. Written notice of the meeting and the amendments must be given one month prior to said meeting.
Article XI Dissolution
In the event of the dissolution of the organization the Executive Board shall, after paying or providing for the payment of all liabilities of the organization, transfer all assets of the organization by gift to the Unity Charter School.